|
Thank
you for your interest in leasing an apartment with Elm Campus Partners, LLC. We
look forward to working with you to find a home for the coming year. This page
contains information which will help prospective tenants approach their housing
search as effectively as possible. Please read on for the answers to some of
our most-received leasing inquiries. If you still have any questions about the
rental process, please
contact us online
or call the office at (203) 776-4466.
We will be happy to work with you by email to find the right home for
your time at Yale. Approximately 1/3 of our tenants find their
apartments without traveling to New Haven, and we are very experienced
at conducting leasing representations with future residents around the
world.
Please begin by reviewing the Rental Properties section of our website.
This will introduce you to the types of properties you may lease from us
and answer many of your initial questions.
Then
complete the Rental Application, listing the specific properties you are
interested in or indicate the general location and apartment size you hope to
lease.
Because you will not be able to attend apartment showings, once we reach your
position in the Applicant Queue one of our associates will send pictures of
available units to you if you indicate your interest by replying to a showing
invitation. You may also choose to have a friend or associate attend showings
and report back to you. We offer apartments to prospective tenants in the order
that we receive their applications into our website, and there is no penalty for
applicants that are unable to visit New Haven in person.
When
you have been offered an apartment, all lease documents will be sent to you
electronically along with detailed instructions. We will ask you to download
them and sign where indicated, enclose checks/money orders (in US dollars) for
the required payments and return the leasing package to our office via mail or
courier service. We will contact you when we receive the signed documents.
Prior
to your move in date you will be notified when your apartment will be ready for
you. At that time we will make arrangements for you to pick up your keys.
Please be assured that our staff will be available to answer any questions you
might have throughout the leasing process.
Back to Top
I’m
interested in leasing a multi-bedroom unit with some of my friends. How can I
include them in my apartment search?
We
know how confusing it can be to find an apartment on your own; trying to lease
with one or more friends can be even more challenging. To make the process
easier for everyone in the group, please note the following:
All
lessees must have a Yale affiliation or be the spouse or domestic partner of a
verifiable Yale affiliate.
Each
member of the group should complete a rental application. Sometimes plans
change for one or more members of an applicant group, but if everyone has
submitted an application, each person will have an opportunity to view the
apartment offerings and make his or her own decisions. Applicants are welcome
to express interest in any or all apartment sizes, and are not restricted to
their original size choices. Non-applicants will not be in a position to lease
a unit on their own if the original group should fail to materialize.
You
will all be invited to apartment showings. All members of a group do not need
to attend the same showing. However, we feel strongly that all prospective
tenants should attend a showing if possible before signing a lease. Tenants who
are ‘leasing from a distance’ as part of a group will want to stay in contact
with their co-tenants during the apartment selection process. Representative
photos of most buildings should be on our website under the Rental Property
descriptions.
Should
your group choose to lease a unit, all co-tenants will need to agree to the
terms and sign a lease agreement with Yale University. As property managers for
Yale, we will conduct the lease signings at our office. We will need to meet
with all of the new tenants for a given apartment to complete the leasing
documents. If one or more group members are unable to travel to New Haven, we
will need all local co-tenants to visit our office to sign the documents,
whereupon we will send the documents to the distant roommates for wet ink
signatures as well.
At the
time of lease signing, we will need to collect a security deposit in the amount
of 1.5 month’s base rent. Due to tax reporting requirements we ask that just
one check be submitted at lease signings for the security deposit. These funds
will be held in an interest bearing account separate from the rental account
lockbox. At the end of your stay we will refund a single refund payment plus
interest, less any deductions for unusual wear and tear or unpaid balances.
Tenants should be prepared to indicate a single party to receive the refund at
the end of their stay.
Back to Top
How will you conduct apartment showings?
On Monday we will email the appropriate segment of the Applicant Queue, inviting them to attend Wednesday's tour of a building on Park Street.
On Wednesday we will meet at the building at the appropriate time. We offer group showings of apartments to reduce the number of times that we will enter occupied units and allow our applicants to view as many options as they'd like before settling on a home for the coming year. Leasing Agents of ECP will escort applicants through apartments on the tour, fielding any questions that may arise. Applicants are requested to refrain from photographing occupied apartments without the express permission of the current resident; same interior photos
are available on our website.
At the end of
the tour we will ask applicants to rank the apartments in their order of
interest. Applicants are welcome to submit their preference sheets to us at the
tour or email us later that day.We will ask all applicants interested in
apartments from Wednesday's tour to submit their apartment preferences to us by
8 AM on Thursday morning.
We will compile all preference sheets in the order that we received
applications into the website and submit leasing offers by email. Preference
sheets will be collated without regard for whether the applicant was able to
attend the tour in person, or was unable to travel to New Haven. The highest
applicant submitting a preference sheet will be offered his or her first choice
of apartments. The second-highest applicant will receive his or her first
choice, unless it has already been offered, in which event he or she will
receive an offer on the second choice. All applicants submitting a preference
sheet will receive an offer or an email notifying them of their status.
Applicants who receive an apartment offer will have 24 hours to make a
decision, confirm their intentions and lease the unit. If they reject their
offer or if they do not respond by noon on Friday, we will offer the unit to the
next applicant who has yet to receive an offer. Applicants offered a unit will
have one week to visit our office to sign their leasing documents. A
lease-signing at ECP should take about 30 minutes. Applicants who lease their
apartments from a distance will be emailed their leasing package, along with
complete instructions, to be printed and returned by mail.
Our leasing associates will be happy to answer any other questions you might
have about the leasing process during the apartment tours.
Back to Top
| 
